Zoho is a cloud-based software suite that offers a range of business and productivity tools.Zoho Books is a Federal Tax Authority (FTA) approved VAT-compliant accounting module of Zoho software suite. It caters to entrepreneurs and small businesses, aiming to simplify tasks like invoicing, expense tracking, inventory management, and tax management and generate insightful reports effortlessly. Manage your finances wherever you go with the Zoho Books mobile app.

Zoho Books – Main Modules

Invoicing:

Zoho Books simplifies invoicing and receivables management. With Zoho, you can accept payments in multiple currencies and provide your clients with customised statements. You can create polished VAT-compliant invoices with the click of a button and customise invoices in such a way as to reflect the business brand. For our regular clients, we can set up automated follow-ups, credit cards for secured payments, and recurring invoicing.

Quotes:

With Zoho Books, you can create quotes quickly and give you complete freedom to make the template as per the business requirements. With Zoho Sign integration, digitally sign quotes before sending them to customers for approval and add an extra level of security to your documents. It also lets you know when a quote is accepted or a comment is made by your client. When your client approves a quote, you can turn it into an invoice right away. With the help of our quote and invoice software, you can quickly turn quotes into invoices and avoid having to enter the same information repeatedly.

Banking:

Fetch your bank transactions, categorise, and reconcile your accounts with ease. You can use bank rules to filter and classify transactions automatically, thereby ensuring all the transactions are classified. You can integrate various banks directly into Zoho, allowing for the categorization of transactions and regular updates to the books of accounts. Zoho Books identifies the best matches and other possible matches for your transactions, making the matching process a breeze.

Inventory:

Zoho is an all-in-one accounting and inventory tracking software for your growing business that monitors inventory levels to identify fast-moving items and keep them well stocked. Organise your inventory using essential information such as SKUs, product photos, vendor information, prices, and stock-on-hand. Create a customised pricing list with markups or markdowns and distribute it to your favourite vendors and customers. Set reorder criteria and receive alerts before the stock level goes below the minimum, allowing us to manage inventory more easily.

VAT:

With Zoho Books, you can complete business transactions, manage customers and vendors, issue VAT-compliant documents, generate reports, and file tax returns with a few clicks.

Documentation:

Simplify, organise, and connect all your documentation to transactions in one location. The auto-scan option in Zoho Books captures your document details automatically, so you can convert them into an invoice, expense, bill, sales order, or purchase order. Attaching pictures of invoices or receipts to the transaction will make it easier for the accountant to interpret cash transactions. Additionally, you have the option to store tax-related documents online for the accountant to access.

Sales Orders and Purchase Orders

Zoho Books can help you handle and process online sales orders more efficiently. Sales orders and purchase orders can be made unique to your business by adding a brand logo, a particular typeface, and a colour scheme. With just one click, you can turn a purchase order into a bill and, if a quote has been accepted, turn a sales order into an invoice.

Projects:

The finest accounting software for project management uses timesheets to track every billable minute and turns that time into money. With Zoho Books, we can create new projects, add tasks to existing projects, and designate specific jobs to your employees, allowing you to supervise and manage a variety of projects. Role-based access in Zoho Books enables you to limit staff access, allowing them to log time or utilise the timer exclusively in the timesheet module.

Why Zoho Books for SMEs?

Streamlined Accounting:

  • Automates tasks: Handles invoicing, bill payments, expense tracking, and bank reconciliation, saving time and effort.
  • Centralised data: Stores all financial information in one place, offering easy access and organisation.

Improved Financial Management:

  • Real-time insights: Provides real-time reports on cash flow, income, and expenses, enabling informed decision-making.
  • Tax compliance: Simplifies tax calculations and filing, reducing the risk of errors and penalties.

Growth and Scalability:

  • Integrations: Connects with other Zoho applications and third-party tools, facilitating a unified business ecosystem.
  • Scalability: Adapts to the needs of growing businesses with additional features and functionalities.

Additional benefits:

  • Cost-effective solution: Offers a subscription-based model, making it accessible for businesses of all sizes.
  • Secure and reliable: Employs robust security measures to protect sensitive financial data.
  • Mobile-friendly: Allows access to accounting data and tasks from anywhere, on any device.
  • Shopify Integration: Zoho Books cannot integrate with shopify, but Zoho inventory can.

Why Affiniax for Zoho Implementation?

Affiniax is a Zoho Premium Partner and has fully trained professionals to help you implement Zoho. Contact us today for best quotes on customisation and implementation.

Frequently Asked Questions (FAQs)

1. What is Zoho Books?

Zoho Books is a comprehensive accounting platform that is approved by the Federal Tax Authority (FTA) and VAT compliant. It offers features for invoicing, banking, inventory management, VAT compliance, documentation organization, sales orders, purchase orders, project management, online payments, reporting, automation, and mobile access.

2. How does Zoho Books simplify invoicing and receivables management?

Zoho Books enables users to create polished VAT compliant invoices with customisable templates, accept payments in multiple currencies, set up automated follow-ups for regular clients, and facilitate recurring invoicing.

3. Can I create quotes quickly with Zoho Books?

Yes, Zoho Books allows users to create quotes quickly and customise templates as per business requirements. Integration with Zoho Sign enables digital signing of quotes for added security.

4. Can I create and send invoices with Zoho Books?

Yes, Zoho Books enables users to create professional invoices with customisable templates, send them to customers via email or snail mail, and track payment status in real-time.

5. How does Zoho Books help with banking tasks?

Zoho Books facilitates fetching bank transactions, categorising, and reconciling accounts with ease. Bank rules can be set to filter and classify transactions automatically, and various banks can be directly integrated for streamlined categorisation and updates.

6. How does Zoho Books assist with VAT compliance?

Zoho Books enables users to complete business transactions, issue VAT compliant documents, generate reports, and file tax returns in a few clicks.

7. Does Zoho Books support multi-currency transactions?

Yes, Zoho Books supports multi-currency transactions, allowing users to invoice customers, receive payments, and manage expenses in different currencies.

8. Is Zoho Books suitable for managing inventory?

Yes, Zoho Books offers robust inventory management features, including stock tracking, purchase orders, sales orders, batch tracking, and inventory reports.

9. What project management capabilities does Zoho Books offer?

Zoho Books provides project management features using timesheets to track billable time and manage projects, tasks, and employee assignments. Role-based access control allows for limiting staff access as needed.

10. What reporting options are available in Zoho Books?

Zoho Books enables users to create and share business reports securely. Reports can be generated for the company, projects, and cost centers, and scheduled to be sent on a weekly, monthly, or quarterly basis.

11. How secure is Zoho Books?

Zoho Books employs advanced security measures to protect user data, including encryption, secure data centers, regular security audits, and compliance with industry standards.

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